The website at igd.com ("the Site") is operated by The Institute of Grocery Distribution, a company registered by guarantee in England under registered number 105680 with registered office at Grange Lane, Letchmore Heath, Watford, Herts, WD25 8GD ("we", "us" and "our" ) either in our own capacity or, where stipulated, as agent for IGD Services Limited, a company registered in England under number 3357260 with registered office at Grange Lane, Letchmore Heath, Watford, Herts, WD25 8GD.
If you have any questions, comments or suggestions about the way in which we use your personal information, if any of your personal information changes or if you wish your details not to be used, please write to us at the above address, email us at firstname.lastname@example.org or telephone us on 01923 857141 during normal business hours.
We will only keep your information for as long as we are either required to by law, or as is relevant for the purposes for which it was collected.
We have in place appropriate technical and security measures to prevent unauthorised or unlawful access to or accidental loss of or destruction or damage to your information. In particular, we store your personal details on a secure server. We use encryption technology when obtaining your payment card details in the order form from you and we use firewalls on our servers. No payment card details are stored on our servers.
Data that we collect
We may ask you to supply us with various information about yourself or your colleagues during your use of the Site. We use that information to process your orders and to give you a service that suits your preference.
We may collect various information from you relating to you or people you represent that is capable of identifying you or them personally when you submit an enquiry to the Site, when you submit your order for goods, services or materials or when you subsequently visit the Site including (without limitation) the following: your title; name; job title; organisation; postal address; address for delivery of the goods; address for invoicing; telephone number; e-mail address; delegate name(s); delegate email addresses; delegate job titles; comments, enquiries or suggestions that you submit to us and details of how you discovered the goods, services or materials and why you require further information; usernames; passwords; Internet Protocol address numbers; payment card details; and names, profile, contact details, usernames and passwords of those people you represent.
We need this information in order to respond to your enquiry, process and deliver the goods, services or materials ordered by you, to collect payment from you, to send you information relevant to the goods, services or materials ordered and in case we have any queries. We will also use it to create a log on for igd.com.
You must only submit to us or the Site information which is accurate and not misleading and you must keep it up to date and inform us of changes. You are responsible for ensuring that you have full authority and consent to supply us with any data submitted by you in respect of you and anyone else.
Other uses of your personal information
We may use any of the information which you provide to us in order to send you our newsletters, publications and other information about us, our websites, our goods or services, our events, training, seminars, details of events or goods or services offered by third party sponsors who we have selected, or anything in which you show an interest. If you attend any of our events, we may include your name, job title and company name in a delegate list. Delegate lists may be distributed in hard copy or electronically including via PDF or weblink. If you would prefer not to receive that information or any part of it, please inform us of this by sending us an appropriate e-mail explaining this to email@example.com, write to us at the above address or fax us on 01923 852531.
We may also use your personal information to customise the Site in line with your preferences and to help us understand the way in which users use and visit the Site.
Further, we may use your personal information for the purposes of billing, customer services, network management, customer surveys and improving the Site.
Please be aware that to protect your privacy we will wherever practicable aggregate your personal information so that it is used by us in an anonymous format.
Third Parties and Links
We may exchange information with third parties for the purposes of fraud protection and credit risk reduction.
We may transfer our databases containing your personal information if we sell our business or part of it.
Transfers outside of the EEA
In the event that we send any personal information outside of the EEA, we will ensure that appropriate safeguards are in place to protect the information.